Virtual Meetings are a new tool for communication that allows people to communicate despite geographical limitations. It has many advantages for people and businesses who are looking to increase productivity and improve teamwork, regardless of distance.
In virtual meetings, participants are not physically present in the same room but are connected via audio and video communication technologies. They can talk, listen, observe the non-verbal signals of each other, and engage in a similar manner as face-to-face interactions.
Effective preparation and planning are the keys to an effective virtual meeting. Make sure to have a clear agenda and clearly define the goals for the meeting. Verify that all the necessary technology and equipment is available before the meeting. It is crucial to test the capabilities of both devices and software prior to the meeting in order to ensure there are no problems.
During the meeting, be sure you adhere to your agenda and keep the discussion on-track. Nothing causes attendees to switch off more quickly than a discussion which goes off topic or is prolonged over time. It’s also crucial to encourage collaboration, so you can use tools such as Miro whiteboards or group texting. It’s also a good idea to have one of the attendees note down the details of the virtual meeting. This will ensure that the most important ideas and decisions are included in the meeting summary.
End the virtual meeting by summarizing the key points and any action items that were set. After the meeting, share the summary quickly using a collaborative platform, or via email. It’s a good idea to also thank attendees for their participation and let them know when they can expect you to contact them in the future, whether it be in a follow-up session or via email or other correspondence.
