Virtual board meetings are a great method for non-profit organizations to increase their effectiveness and efficiency, as well as engagement from board members who cannot attend in-person. Just like running an effective in-person event, running a virtual meeting requires planning and preparation. This article will provide some tips and tricks that can help nonprofits conduct their virtual board meeting as smoothly as possible.
To ensure that virtual meetings work it is recommended to begin with an agenda that is clear and engaging and keeps the meeting topics clear and focused. You can also set time limits for each item on the agenda to ensure that discussions on track.
Another option to consider is to use videoconferencing software for virtual meetings as often as is feasible. Research shows that participants are more engaged in online conversations if they are able to be able to see each other, and this can lead to stronger connections. Plus, it can make participants more aware of critical non-verbal signals to signal the feeling of disapproval, boredom, or frustration.
When conducting virtual meetings, it’s crucial to establish clear guidelines for camera and mute usage. It’s courteous, for instance, to turn off the microphone when a person is speaking to minimize background noise. It’s also beneficial to remind participants that they must raise their hands if they have a question or comment and wait until they’re called upon.
It is also essential to have a back-up plan in case of technical problems that may occur during a meeting. This can include appointing a person to resolve any issues that may arise, and establishing a written procedure to follow for attendees when they have to leave the meeting.
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